Absence Management

Your employees are your most important resource.

Managing people can be difficult at the best of times but dealing with staff absence can be downright frustrating – especially if it leaves you exposed in key areas and costs your business money.

Some important questions to consider are:

  • Do you know how much staff absence is costing your business every year?
  • Does your company have a leave policy, does it meet current leave laws and can staff access it easily? (Important as an unlawful policy can lead to fines)
  • Are any departments understaffed at important times?

the greenest office is an online absence management system that will answer these questions and will make the process of requesting leave (or recording/reporting on absence) far easier for employees and management alike.

Benefits to employees of using our online holiday planner:

  • Save time with the easy-to-use interactive calendar
  • Request leave from anywhere with an internet connection (mobiles included)
  • Real-time summary of department staffing levels, leave remaining and easy access to company leave policy, allows you to confidently plan future holidays
  • Notified via email of all approvals/rejections

Benefits to Management of using our absence management system:

  • In-mail approval/rejection (no need to login to the system)
  • Set minimum staffing levels per department – this ensures no staff shortages occur
  • High level of customisation with an individual approval process
  • Live calendar view shows who’s absent on a given day if any staff shortages occur
  • Calculate the cost to your company of sick days and indentify repeat offenders
  • Reduce the cost of unplanned leave e.g. sick days by making use of the reporting tools e.g. Bradford Factor ¹
  • As all requests and approvals are recorded in an audit trail, any potential disputes can quickly resolved (and costly litigation avoided)

¹ According to Wikipedia: “The Bradford Factor is used in human resource management as a means of measuring worker absenteeism. The theory is that short, frequent, and unplanned absences are more disruptive than longer absences.”http://en.wikipedia.org/wiki/Bradford_Factor